• Degree from a recognised University.
• Minimum 5 years’ experience in roles involving multiple stakeholder engagemen
• Energetic personality who enjoys multi-tasking between partner and client-facing, analytical and administrative roles.
• Pro-active with project management and expert organising skills.
• Strong relationship handling skills and confident in interacting with senior management.

 

Reporting to the Director, you will provide executive support (e.g. calendar scheduling, meetings), analysis and reporting, and diligent management of internal/ external stakeholders. The incumbent will also undertake projects and initiatives as assigned to drive process improvement, e.g. contingent staff management.

• Provide executive support to the Director, Campaign & Engagement Management, which includes calendar scheduling, communication, analysis and organisation of activities that involve internal/external stakeholders.
• Liaise with colleagues and external divisions in the university on activities such as coordination of internal/external meetings and follow-up to activities under implementation.
• Collate information from various teams, analyse data and prepare executive management reports.
• Assist the Director in the preparation of presentations and meeting papers.
• Support diligent follow-up, summarised progress reports and maintain meeting minutes, where required.
• Assist the Director in the timely delivery of information to internal/external stakeholders.
• Support all people-related requirements, administration and coordination for the various teams within the Campaign & Engagement department.
• Manage contingent workforce and contract staff to ensure timely and optimum resource management.
• Maintain and monitor department budget from the monthly operational report.
• Project management role in coordinating, tracking and following up with the various projects and associated tasks in the department.
• Undertake other duties and tasks, as advised.

• Minimum 5 years’ experience in roles involving multiple stakeholder engagements.
• Advanced knowledge of MS Office (Word, Excel, and PowerPoint) is essential.
• Pro-active with project management and expert organising skills.
• Strong relationship handling skills and confident in interacting with senior management.