• Degree in in Purchasing / Procurement / Supply Chain

• Minimum 5 years of supervisory or related working experience in government or educational sector would be preferred

• Process strong analytical skills, meticulous with high level of integrity

• Able to multi-task and cope with urgent request

• Able to lead team in a fast pace environment and able to work long hours

• Team player who is resourceful and possess with good communication skills

• Diplomatic in handling internal and external stakeholders

• Able to influence internal stakeholders to enable successful negotiations

• Skilled in both oral and written communication

• Proficient in Microsoft Word, Excel and PowerPoint

• Knowledge of SAP and GeBiz preferred

A.   Procurement

• Advise user departments on procurement policies and workflow

• Provide assistance to user departments in the sourcing function in the School for suppliers as well in the preparation of specifications, recommendations, etc.

• Assist in reviewing the purchase request from the user departments and determine the appropriate method of procurement

• Assist user departments in preparation and processing procurement documents in the Government electronic procurement system (GeBiz)/SAP

• Ensure user departments comply to the opening period requirement for quotation / tenders in GeBiz

• Assist user departments in the evaluation process after closing date in GeBiz

• Assigning General Ledger account code, Fixed Asset Number and WBS code in GeBiz

• Facilitate in ensuring smooth process in raising purchase order and tender

• Review tender, purchase requisition and purchase order for completeness and ensure full compliance to policy on approving and signing authority (PASA) and procurement policies

• Assist user departments in the contract management especially for complex procurement including contract variations

• Review outstanding purchase orders to ensure that they are valid

• Ensure accuracy of procurement transactions and control over invoices and payment to suppliers

• Support user departments in the procurement of goods and services in accordance with procurement policies

• Facilitate and drive cross-functional collaboration in join purchase through effective communication and influence across internal stakeholders

• Identify value add opportunity to streamline work processes and improvement

• Review and update procurement procedures to ensure they remain effective and efficient

B.   Operations

• Overseeing the day to day financial operations of the school related to purchases

• Assist in the yearly budget exercise

• Assist in both the internal and external audit including preparation of schedules or report required for audit purposes and related consultancy work

• Assist in any other procurement related functions

C.   Others

• Review processes and procedures from time to time and implement improvements to enhance efficiency

• Improve on internal control and ensure sound internal control are in place in all area of Procurement

• Liaison with other functional managers to put the procurement and accounts in context

• To provide guidance on procurement matters to internal customers or other divisions of the School

• To provide advice to internal customers or other divisions of the School in their day-to-day execution of procurement duties to ensure adherence and compliance with School-wide guidelines, policies and procedures

• To provide supervision, mentoring junior staff members and set guidance to coach staff in their developing process

• Any other ad-hoc duties as assigned from time to time

   

• Degree in in Purchasing / Procurement / Supply Chain

• Minimum 5 years of supervisory or related working experience in government or educational sector would be preferred

• Process strong analytical skills, meticulous with high level of integrity

• Able to multi-task and cope with urgent request

• Able to lead team in a fast pace environment and able to work long hours

• Team player who is resourceful and possess with good communication skills

• Diplomatic in handling internal and external stakeholders

• Able to influence internal stakeholders to enable successful negotiations

• Skilled in both oral and written communication

• Proficient in Microsoft Word, Excel and PowerPoint

• Knowledge of SAP and GeBiz preferred